Village of Camargo
Board Meeting Minutes
August 14, 2017
The Village Board of the Village of Camargo met in regular session on August 14, 2017 at the Camargo Community Building. The meeting was called to order at 7:01 pm by Village President Bart Dann. Roll call found the following trustees present: Scott Tague, Pam Sigler, Jeane Brieland, Laura Miller, and Gary Gilpin. Village Treasurer, Shirley Badman and Water Superintendent Rick Kielhorn were both in attendance.
PUBLIC COMMENTS – nothing to report
Trustee Laura Miller made a motion to accept the minutes from the Regular Meeting of July 10, 2017. Scott Tague seconded the motion. The motion was passed unanimously.
TREASURER’S REPORT –
Trustee Pam Sigler made a motion to accept the Treasurer’s Report, and Gary Gilpin seconded the motion. The motion was passed unanimously.
OLD BUSINESS –
A. Toilets and Handrails in Community Building
a. Each toilet is $169
b. Each handrail is $25
Laura Miller made a motion to purchase one (1) toilet for the women’s restroom (the men’s restroom already has one) and four (4) handrails at Gilles True Value. Gary Gilpin seconded the vote. The vote passed unanimously.
B. Farris Property
a. The survey was given to President Dann who will forward it onto the attorney.
b. Moving forward, any property vacations will become the fiscal responsibility of the home owner making the request….including but limited to all attorney fees.
c. The next steps in the Farris property are for the attorney to publish the property being vacated, there must be a public hearing, and an ordinance drafted to be voted upon in an open meeting.
C. Vernon Signs
a. The new “No Texting and Driving” signs are in and Rick and Doug have posted them to the entrances and exits to town.
D. Randy Frick
a. The sidewalk has been poured. However, there is an issue with a road sign on a pole. The pole sticks over into the path of the sidewalk. There is a good possibility that someone could run into it. Rick said he would move it.
NEW BUSINESS –
A. Head Start
a. Denise Murawski was present to present us with the school schedule.
b. Sharon Frame was present to discuss the playground. That process has been placed on hold. DCFS demands that the playground be made up of three (3) different surfaces. They have concrete, grass, and wish to use pea gravel over mulch. She stated the playground would be landscaped in to help corral the pea gravel. President Dann said to move forward with the pea gravel.
B. Jim Crane – Motor Fuel Tax
a. There is an issue with our past motor fuel tax appropriations.
i. FY 2015 needs closed
ii. FY 2016 needs to be reapplied for and appoved (can be completed in one (1) step)
iii. FY 2017 can’t be used until 2015 and 2016 are both received by the State of Illinois.
b. Jim handed paperwork to Shirley in the open meeting containing the items he needs from her (expenses only). Jim advised her that she should look in the check register for FY 2015 – 2016. The expenses should total $21,500.00. The span in which the expense should be pulled from are April 2015 – March 2016. Shirley stated she would gather the information and email it to him as quickly as she could.
c. Jim then went on to explain that as soon as he received the information from Shirley, we would need to hold a special meeting to approve the paperwork and get it off to the State as soon as possible. This would also keep us on track for our 2017 expenses and project schedule.
C. Speed Limit Sign on Orchard
a. The Board was apprised of a citizen complaint regarding speeders on Orchard. Pam Sigler stated that most of the speeders are not residents of Camargo, but parents picking up their children from daycare. The Board discussed placing a sign on Orchard. After said discussion, it was decided they were moving past this complaint and not placing a speed limit sign on this street. President Dann stated he would meet and talk with the daycare in hopes of slowing down the drivers.
D. IDOT Paperwork for Highway Signs
a. Bart Dann gave Rick the paperwork for the IDOT No Texting and Driving Signs. Rick said he would complete them and send them into IDOT.
E. Woolly Worm Festival Committee
a. The festival has been scheduled for Saturday, October 6, 2018. This is the first Saturday in October and will be a one (1) day festival.
b. There was motion to fund the Woolly Worm with $7500 seed money. The motion fell for a failure to second. Shirley Badman suggested that all bills just run through the Village.
c. Bart had Board Trustees volunteer for positions on the Woolly Worm Festival Board. The remaining spots will be filled in with volunteers from the Village.
F. Village of Camargo Committees
a. Bart also passed around the Village of Camargo Committees list and allowed the Trustees to chose which Committee they feel they would benefit the Village in the most. The remaining positions will be selected by Bart.
G. Parking at Kern’s property
a. There was an issue with a patron parking in front of the Kern’s property on Sunday morning. Mr. Kern’s could not drive through his yard and gain access to the street (the vehicle in question was NOT parking in front of their driveway. It was along the side of the house.) Mr. Kern’s called the police and had them interrupt church to ask the patron to move the vehicle. After discussion, it was decided that this is not a Village issue. The vehicle was not parked in a non-parking spot. It was along the side of the street and not blocking an entrance or an exit. If Kern’s wish to put in a driveway they may do so. This issue is between the homeowner (Kerns) and the Church (Victory). President Dann stated he would have a conversation with Victory Church about people parking on the west side of the street and with the Kern’s about putting in a driveway.
H. Street Sweep
a. Township Commissioner Frank Miller called President Dann about the Street Sweep. It actually belongs to the Township and not the Village, but the Township has allowed the Village to use it. The Township is going to sell or trade it, and he was offering it to the Village first. The Township is asking $1000 for the sweep. Rick says he doesn’t want it and he will return to Frank. The Village is going to pass on the purchase of the sweep.
WATER SUPERINTENDENT REPORT:
A. Rick was on vacation, and Doug took care of things in his absence.
B. The potty house was taken to Taylor Haines Park.
C. Picnic tables were also taken to Taylor Haines Park and chained down.
D. The posts were removed at the tennis courts, and holes were filled in.
E. No Texting signs were posted.
F. They fixed a broken sewer line on Main Street that had a broken tile.
Laura Miller made a motion to move to Executive Session regarding personnel matters. Pam Sigler seconded the motion, and it was passed unanimously. The Board moved to executive session at 9:28 pm.
Gary Gilpin made a motion to move out of Executive Session, and Scott Tague seconded the motion. The Board voted unanimously to move out of Executive Session at 9:42 pm.
Pam Sigler made a motion to give a cost of living increase to begin September 01, 2017 of 3% to both Doug Raymer and Rick Kielhorn. Laura Miller seconded the motion, and all were in favor of the increase.
Village President Bart Dann reported the following:
A. Kids Rock 5K
a. Bart met with Jim Kestner. They discussed the Kids Rock 5K. Jim has a lot scheduled for that day and the race to occur later in the afternoon. The date scheduled is October 28, 2017. We need to get an insurance certificate from Jim. He is making a flyer to mail to the Camargo residents regarding a city-wide garage sale at the park. Everyone is to bring their table, and no electricity will be provided. The Board discussed the making / mailing of the flyers and declined to take on the expense and time of doing so. Shirley stated she would print off the mailing labels for Jim and get those to him. He can also add this information to his website.
B. Ordinance Violation (Shanks)
a. This issue was emailed and responded to via email as well. This is not the ideal way of handling the situation. However, there was a court date pending, and the Board was not to meet until after that date was set. The attorney contacted President Dann and proposed an abatement. The Shanks family has moved out of Camargo and the vehicle in question has also been removed. The Board responded via email and stated that since the issue was rectified we could drop the ordinance violation. There was no need to continue with Attorney fees and court dates at this time.
C. Legal Fees Regarding Vacating of Property
a. As outlined above, the Board discussed passing along the attorney fees incurred in property vacating onto the homeowner(s). This issue was discussed with the attorney, and he agreed that in all future issues, the Village can and will charge those requesting the property with all legal fees concerning the issues.
With no further business to come before the Board, Village President Bart Dann called for adjournment at 9:44 pm.