Village of Camargo
Board Meeting Minutes
Regular Session
Monday, January 13, 2020
7:00 pm
The Village Board of the Village of Camargo met in regular session on January 13, 2020 at the Camargo Community Building. The meeting was called to order at 7:00 pm by Village President Bart Dann. Roll call found the following trustees present: Nancy George, Jim Hardway, Pam Sigler, Jeane Brieland, and Gary Gilpin. Water Superintendent Kyle Raymer and Treasurer Shirley Badman were both in attendance.
PUBLIC COMMENTS: Jim Lansford was present and asked for permission to look into solar panels. The Board was all in agreeance that Mr. Lansford could absolutely look into solar panels. The Board advised Jim that the roof on the Community Building was replaced approximately fifteen years ago.
Tim Wegeng was present regarding the Verizon Tower (see below).
MINUTES:
Nancy George made a motion to accept the minutes, and Pam seconded the motion. The motion passed.
The discussion was brought up about the Woolley Worm Festival and this year’s budget. Bart pointed out that we still have payment from the mums coming from Villa Grove. Salisa said she would send them a message and see if they were waiting on an invoice from the WWF Committee, and if so, she would get that to them.
TREASURER’S REPORT:
Jim Hardway made a motion to accept the Treasurer’s Report. Pam seconded the motion, and the motion passed. Jim, however, stated he would like some clarification on the Douglas County Animal Control billing.
NEW BUSINESS:
- Tractor Bids – Tabled because Doug Raymer is absent from this meeting.
- Community Building Steps – Four names were given to Bart from Houston Kirby…all of which have not returned his phone calls. Bart did reach Milliken Masonry. Milliken did send Bart a bid. Pam said she had some names from a company in Arcola. She would reach out to them and get back with us at the next meeting. This issue was tabled until the February meeting.
- Berns and Clancy Invoice – The minutes from January clearly state that the Village agreed to pay Berns and Clancy and NOT to exceed $2975. This was stated in open session, and Greg Gustafson was there to represent Berns and Clancy at that meeting. (Please see quoted motion below from Special Meeting held August 05, 2019.)
“Laura Miller made the following motion: Services authorized by Mr. Bart Dann, Village President and Village Board on August 5, 2019 in accordance with Berns, Clancy and Associates proposal dated August 2019 for the Village to pay $1452 now and the remainder $1452 to be paid at the completion of the project – not to exceed $2975. Pam Sigler seconded the motion, and the motion passed unanimously.”
The Village received an additional invoice from Berns and Clancy for $3963.82 with a total amount due of $6075.82. The impression at the Special Meeting held in August was not that we would be charged extra for the meetings Mr. Gustafson agreed to attend. All notes from that meeting reflect the Village not agreeing to pay more than $2975.
Gary Gilpin believes that the “extra” fees were to be billed directly to Verizon and not the Village. Bart will clarify all the issues with both Verizon and Berns and Clancy. He suggests that we do not pay these invoices until we receive clarification.
The Board agreed to NOT pay the Berns and Clancy invoice until after the February meeting. Bart stated he would see if someone from Berns and Clancy can attend that meeting and explain the added fees.
- Verizon Tower Building Permit – Tim Wegeng was present with the building permit. He stated we had all the copies we needed, and he has a copy of the drawings and specs. On page 2 of the specs regarding the generator and all electrical equipment being protected by the elements – he stated this was very thorough, and he liked seeing that. The amount of antennas has been minimized to six which will improve the look and impact on the water tower. The permit was approved and signed off by him. Bart told Tim that the $500 building permit fee will be mailed by Verizon.
Pam made a motion to approve the building permit for the Verizon Tower. Nancy seconded the motion, and the motion passed.
OLD BUSINESS: N/A
VILLAGE SUPERINTENDENT REPORT:
Village Superintendent Doug Raymer was absent. Water Superintendent Kyle Raymer reported the following:
- Water main break on East Street which caused a partial boil order
- Water books updated and are ready for the new year
- Last water sample results came back good
- Lead and Copper samples to come
- There were 2 rounds of plowing in December
- Worked on a tile on South White Oak
- Continued the Community Building remodel of the basement
- COMM2 is needing a schedule for the upcoming trash days
TRASH DAYS: Friday, July 17 and Saturday, July 18 NO SUNDAY – Patterson Springs will still be allowed to participate, but they MUST have a water bill.
PRESIDENT REPORT:
Village President Bart Dann reported the following:
- Tornado Siren – The siren needs moved. The building has been sold, and the Village owns the siren. It is push button activated. We can look into purchasing a new unit that would be wireless. The Fire Department would still operate the unit but MUST have access to the panel – regardless of upgrade or not. Per Jim Hardway, it takes a lot of electricity to run. It needs to be directly wired, and we will have to have an electrician do it. It is currently on a tower behind the Fire Department. Cler’s installed the tower that it sits on now. Tim Wegeng suggested looking into a new siren along with specs and liabilities. Bart stated a decision did not need to be made tonight, but it is definitely something the Board needs to be thinking about.
- Waders and High Visibility Jackets – Doug and Kyle do not have waders or high visibility jackets. If they have a water main break, they are standing in water with no waders on. Also, the high visibility jackets are a necessity and a safety issue. The Board approved Kyle and Doug to both purchase a pair of waders and a jacket.
With no further business to come before the Board, Village President Bart Dann called for adjournment at 8:22 pm.
Salisa Dann
Village Clerk