Village of Camargo
Board Meeting Minutes
Monday, April 12, 2021
The Village Board of the Village of Camargo met in regular session on Monday, April 12, 2021 at the Camargo Community Building. The meeting was called to order at 7:00 pm by Village President Bart Dann. Roll call found the following trustees present: Nancy George, Jim Hardway, Gary Gilpin, Jim Lansford, Laura Miller and Jeane Breiland. Village Treasurer Shirley Badman, Village Superintendent Doug Raymer, and Village Water Superintendent Kyle Raymer were all in attendance.
Nancy George asked that some additions be made to the minutes. She requested the yearly fees be included in the New Business regarding the Water Wands and Cambridge software. Laura Miller made a motion to accept the minutes with the additions Nancy requested. Nancy George seconded the motion, and the motion passed.
Nancy George made a motion to accept the Treasurer’s Report. Jim Hardway seconded the motion, and the motion passed unanimously.
Treasurer Shirley Badman also reported that the Rebuild Illinois has new guidance. If you receive less than $45K (which we do), we can use the Rebuild Illinois funding as regular Motor Fuel Tax spending. Therefore, we can use this money for oil, chip, and road repair.
Shirley also stated she spoke with both Cambridge and SDI. She has a meeting with Cambridge on Wednesday to download our data. Doug and Kyle will need to get all the serial numbers recorded for SDI, and then Shirley can input that data for them.
- Birthday Bash: Village President Bart Dann met with Jay Potter about the fireworks display. Jay stated he could shoot them off at the ball park. The Village would need to leave the baseball fence up and spectators would need to stay behind the fence. If Mr. Potter purchases a one-day event license, it would cost him $3000 – which would in turn cause him to cut into our display budget to offset the costs of the insurance. If the Village purchases a one-day event insurance coverage, it will only cost us $1000 PLUS we would have to have the Fire Department on scene as well as an ambulance. (Bart will check into whether the coverage is for one event or one year – just for clarification.)
Jim Lansford made a motion to proceed forward and to spend $1000 for the insurance policy for the fireworks. Jeane Breiland seconded the motion, and the motion passed unanimously.
- Asphalt on Tennis Courts / Basketball Courts: During the last rash of vandalism, someone tore up the edges of the basketball court. (The new basketball backboard was broken, and some of the electrical plates were broken on the stage.) The asphalt on both the basketball court and the tennis court are in very poor condition. Bart Dann called O’Neil’s and asked for a bid to cover the courts. Their repair bid came in at $12,975. The asphalt will be 2 inches thick plus the thickness of the levelling. Jim Lansford suggested we contact some of their clients to see if they are satisfied with their quality of work. He also asked if there is any sort of customer satisfaction or warranty on their work. Laura Miller made a motion to accept the proposed bid in the amount of $12,975. Nancy seconded the motion, and the motion passed.
- Road Closures: Bart spoke with Cindy Baer of the County Clerk’s Office. There are several roads and alleys in Camargo that need to be “cleaned up.” Bart picked up a map of the Village. There are several places in town that these roads and/or alley ways are no longer in use or are being used by current homeowners. These properties need to be permanently closed. Bart asked Jim Hardway if he would be willing to help Doug and Kyle look through the map and through town and make notes on what needs to be done. Bart would like to send all the closures to the attorney’s office at one time.
- Marty Kirkman Bench: Bart went to EMC in Chesterville to look for a bench. An oak-colored bench was located and purchased. The family has already spoken to Bart about planting a tree in his honor. Bart suggested they get with Doug and Kyle to find a good location for the tree.
VILLAGE SUPERINTENDENT REPORT
Village Superintendent Doug Raymer reported the following:
- 1 water shut off (still shut off)
- Verizon construction began – Welding to begin this week
- Picnic tables are out and ready to be painted – some needed boards replaced
- Octagon picnic tables were stained
- Privacy fence was delivered. They will install it after school is out for summer. The surveyor is still working on his end to get what he needs to finish the job.
- The new basketball poles and hoops were installed. After the first backboard got broken, they are waiting to install the second hoop. Bart is looking for a stronger backboard to replace the other one.
- Water wands are in
- Spring clean up has begun along River Rd. They will continue to work where they can as long as it isn’t flooded or muddy.
- The paddle is in that is used for pushing the gravel back onto the road out of the grass due to the snow plows.
- Mowing began
- Rolled the park
- Baseball field is ready to go (except the fence). They have drug it a few times.
- Everyone has been busy using the brush pile. They have had to burn a couple times and remove the ashes.
- They are busy keeping up with Julie calls
- He has had some discussions with Jim Crane about the Motor Fuel Tax jobs coming up. Nothing set in stone….discussions only.
WATER SUPERINTENDENT’S REPORT
- Samples from February passed
- Lead and copper samples passed
- This allows for reduced monitoring
- 10 samples per year as opposed to 20 samples per quarter
- CCR mailing came in – some changes in distribution this year based on population
- This allows for reduced monitoring
VILLAGE PRESIDENT’S REPORT
- Engineer (Greg Gustafson) Issues: Bart received some emails from Chase Hammock (the sub-contracted engineer from Verizon). Chase is having some communication issues with Greg. Greg has been unprofessional and rude. The Board discussed the options we have with Mr. Gustafson. Nancy stated that we hired him to protect the Village. However, Bart stated that he is there to represent the Village and needs to do so in a more professional manner. He believes there needs to be a compromise on both ends. Bart is going to ask Greg to please go through Chase for anything he needs. Chase is the person in charge as far as Verizon is concerned. If he has any issues, Chase can take care of the employees on his end….Greg just needs to deal with Chase.
- Bart asked Doug and Kyle if the millings would work to rebuild the gutters. Doug said they aren’t strong enough for all the traffic that drives over them. The mailmen and homeowners would constantly have their tires in the gutter, and he feels that by turning the wheel the millings would just give way and not hold.
- Village Clerk Salisa Dann was approached about reserving Taylor Haines Park. She explained that we don’t reserve the parks; they are all first come first served. The person also asked if they could bring a grill to cook on for a family reunion they were planning at the park. She stated they could absolutely bring a grill. Bart wondered if we could install a “park grill” at both parks for people to use. Doug stated the one by the pavilion rusted out, and they removed it. Nancy also stated it would be fun to install disc golf at Taylor Haines Park. She is going to look into the cost of supplies.
- Davis (River Rd) approached Doug about digging a hole for a new culvert going into this residence. Little’s stated they would dig for $500, and the culvert purchase price is $300. Several Board members stated that we refused to do this for previous requests. At this current residence the homeowners (past or current) clogged the culvert. Now the ditch fills with water and floods their driveway. The Board decided we will not pay for the digging of the new culvert. This is not a precedent that we want to set.
- In February a box truck hit the power lines at the Community Building. Now the insurance company for the truck is declining to pay the claim. They informed Bart that our insurance claim in over-inflated. They are requesting a demand letter from our attorney, and this might get them to pay the entire bill. Nancy suggested we just send the entire case to our attorney. Jeane said that if we turn everything over to the attorney, they should be responsible for the legal fees as well as the repairs. Bart feels that by offering a settlement of $700, they have already admitted quilt. At this point, we would accept the full repair costs of $1400 + legal fees. Bart said he would email them this information and email the case to our attorney. Jim Lansford also made a motion to complete the repairs with Douglas Electric per their proposal, and Nancy seconded the motion. The motion passed.
- Doug has to go to court and testify that the community service was never completed. Doug offered to extend his deadline if the defendant would complete his hours. The State’s Attorney’s office said they were done dealing with this case. His community service option will be revoked.
With no further business to come before the Board, Village President Bart Dann called for adjournment at 8:25 pm.