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Village of Camargo

Board Meeting Minutes

Regular Session

Monday, March 14, 2022

7:00 pm

 

The Village Board of the Village of Camargo met in regular session on Monday, March 14, 2022 at the Camargo Community Building.  The meeting was called to order at 7:02 pm by Village President Bart Dann.  Roll call found the following trustees present: Nancy George, Jim Lansford, Jeane Brieland, and Gary Gilpin.  Village Superintendent Doug Raymer and Village Water Superintendent Kyle Raymer were both present.

Jim Hardway entered into the meeting at 7:10 pm.

 

PUBLIC COMMENTS:

Kevin Billingsly:  Mr. Billingsly was present.  He is currently the keyholder and overseer for the Camargo artifact case.  He would like to pass the keys onto someone else.  Village President Bart Dann took the keys and said he would gladly take care of the case.  Mr. Billingsly also mentioned a Facebook page titled Remembering Camargo.  He stated there are many interesting topics posted regarding the history of Camargo.

 

CONSENT AGENDA:

Nancy George made a motion to accept the consent agenda with the correction of the month title in the Treasurer’s Report (should be “March”).  Jim Lansford seconded the motion, and the motion passed unanimously.

 

NEW BUSINESS:

36. Curt Cannon, Camargo Drainage Board: Cannon was present to discuss the drainage issues south of Route 36 in Camargo.  The southern portion of Camargo drains into the ditches along the north side of Route 36, into a tile that goes under the highway into the ditches along the south side of Route 36.  These “waterways” drain the water farther south into Hugo and eventually dumps into the Embarrass River.

Currently, there is a 7” tile that goes from North of 36 under the highway to the Cannon Farm on the south side of the highway.  This tile runs adjacent to Steve Lamb’s property behind Vine Street.

Mr. Cannon showed the board the difference between a clay tile, a single wall tile, and dual wall tile.  The clay tile is currently broken, is too small for the amount of drainage Camargo has, and is slowing the drainage time.  The single wall tile has the same texture on the exterior of the tile as the interior of the tile (rippled).  Single wall tile will move more water than the clay tile but less water than a dual wall tile.  The dual wall tile has a smooth interior finish with the rippled exterior finish.  The smooth interior finish allows for faster moving drainage and less opportunities for brush, sticks, grass, etc to get hung up inside the tile.  The single and dual wall tiles should last 100 years or more.

The Cannon Farm and the Rupert Farm are installing new tile on their side of the highway.  Now is the time to upgrade from the clay tile to a single or dual wall tile.  This will ease the drainage issues the Village is experiencing.  They have hired a contractor to complete the job (Koeberleins).  Cannons and Ruperts are asking the Village to chip in 20% of costs.  Mr. Cannon had several handouts which were provided to the Board for visual aid of where the current tile is and where the new tile will be replaced.  The Cannon Farm has already paid $20,000 to upgrade the drainage on their farm property (receipts provided).

Jim Lansford made a motion that the Village of Camargo move forward with this tiling project to the expense of $14,642.94.  Jim Hardway seconded the motion, and the motion passed unanimously.

The Board further discussed the continuing drainage issues that Vine Street is having.  The Board agreed that we would have Bontreager’s call Doug for the Vine Street project.  They would like the Cannon project and the Vine Street project to run consecutively if possible.

1. Approval of 217 estimate: There is a tile behind Swan’s and Retter’s properties on Orchard.  There is a catch basin near the pavilion and another catch basin that leads to the outlet at the creek.  These tiles and/or catch basins are not draining.  Lansford made several calls for estimates to find someone that would assist in finding the broken tiles.  217 is the only company that returned his calls.  They came out and estimated $8200 to find the tiles and the potential breaks.  These costs cover man hours up to 2 days and jetting the tiles.  This does NOT cover any repairs.  ((Man hours are $225 per hour per person.))

Nancy George made a motion to approve 217 to scope and jet and not to exceed the $8200 estimate.  Jim Lansford seconded the motion, and the motion passed unanimously.

1. Estimate approval from Myron Little for cleaning the ditch on S White Oak:   Myron Little is on vacation.  Bart Dann also stated he would ask Bontreager if they would be interested in tiling repair on S White Oak near the RR tracks.

 

1. Discussion and possible motion of tree work on River Rd: There are 13 trees that need to be removed on/near River Rd.  The Village received 2 quotes:
   1. Leaf It To Us: $1850 including complete clean up
   2. Owen Piercy: $1250 with NO clean up or $1800 with complete clean up

The Board discussed the location of the trees and why our Village employees can’t remove them.  The trees are hanging over the bridge and roadway…thus causing a safety hazard.  Jeane Breiland mentioned also getting a quote from Ben Oberg.  She believes he is also doing the same type of work and that he works for Owen Piercy.  The Board had concerns that he might not be bonded and insured – since he hasn’t officially started a business.

Jim Hardway made a motion to have Owen Piercy take care of the trees at the cost of $1800.  Jeane Breiland seconded the motion, and the motion passed unanimously.

1. Set Park Clean Up / Golf Cart Registration Day: Saturday, April 16 from 8a – 2p        Jeane also asked about City Wide Garage Sales:  Friday and Saturday, May 13 – 14
2. Approval of Motor Fuel Tax as prepared by Jim Crane:

Jeane Breiland made a motion to approve the amounts spent according to the paperwork prepared by Jim Crane.  Nancy George seconded the motion, and the motion passed unanimously.

OLD BUSINESS:

1. Credit Card Update: Please refer to Shirley Badman’s email (see attached)

 

1. Woolley Worm Festival Fish Fry: Scheduled for Friday, June 3^rd.  We will have tickets soon, and we will need the Board’s assistance in getting tickets sold.  We need to sell 600 tickets, and we will need workers the night of the fry.

 

 

VILLAGE SUPERINTENDENT

Village Superintendent Doug Raymer reported the following:

• Read Meters
  • 1 broken
• Shop door broke
  • Specialty Doors came and ordered a part.
  • The part came in and the door was fixed today.
• Busy with 217
• Pumped water off of Orchard
• New seals installed on the Kubota
• Doug had hand surgery – was off 1 day
• Spring clean-up began and then it got cold again
• Worked on a sink hole that started by the corner of the Community Building. The tile is broken and it looks like the tile goes across the parking lot.
• Water in the basement due to the grade to the gravel by the back door

WATER SUPERINTENDENT REPORT

Water Superintendent Kyle Raymer reported the following:

• Samples came back and we passed
  • We are now on Reduced Monitoring
    • We will test once a year as opposed to quarterly

VILLAGE PRESIDENT’S REPORT:

Village President Bart Dann reported the following:

• Bart Dann received a complaint that Jim Hidlebaugh was pumping water out of his crawl space directly onto this neighbor’s property. Bart called Mr. Hidlebaugh and asked that he please move the hose to drain to the ditch in front of his home or the field behind his home.  Hidlebaugh responded via email to the entire Village Board.  He would like for the Village to fix the drainage issues in his crawl space.  Bart has pictures that support the neighbor’s claim.  The Village will not pursue this issue at this time.  This is a civil matter between neighbors.  ((See email attached))
• The gutters on Orchard, Neal and George Streets are all crumbling and some are non-existent. Doug said there is a section on Main Street by Cowman’s that also needs attention.  This is causing drainage issues on these streets and the moisture is causing the newly oil and chipped roads to crack and break.  He suggested 3 Guys Concrete from Arthur to come and give us a quote to replace/repair the broken gutters on these streets.

 

With no further business to come before the Board, Village President Bart Dann called for adjournment at 8:33 pm.

 

Salisa Dann

Village Clerk