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Village of Camargo

Board Meeting Minutes

Regular Session

Monday, September 09, 2019

7:00 pm

 

The Village Board of the Village of Camargo met in regular session on September 09, 2019 at the Camargo Community Building.  The meeting was called to order at 7:02 pm by Village President Bart Dann.  Roll call found the following trustees present: Nancy George, Jim Hardway, Pam Sigler, Jeane Brieland, Laura Miller and Gary Gilpin.  Village Superintendent Doug Raymer, Water Superintendent Kyle Raymer, and Treasurer Shirley Badman were all in attendance.

 

PUBLIC COMMENTS:

Jim Lansford was present, but he had nothing to present.

 

MINUTES:

Doug Raymer noticed that on last month’s minutes, it was recorded that they completed several taps at Plum Grove.  The taps were actually completed at Patterson Springs.  Salisa Dann stated she would make the corrections.

Laura Miller made a motion to accept the minutes with the corrections mentioned.  Nancy George seconded the motion, and the motion passed unanimously.

 

TREASURER’S REPORT:

Shirley Badman had requested an inter-fund loan at last month’s meeting.  However, the Motor Fuel Tax came in the day after last month’s meeting.  Therefore, she did not have a need for the transfer and did not move the money over.

Jim Hardway made a motion to accept the Treasurer’s Report, and Gary Gilpin seconded the motion.  The motion passed unanimously.

 

NEW BUSINESS:

1. Community Building Basement – President Dann stated he would like to see the rental of the downstairs to be used a much as the upstairs. He believes it is not being rented due to the outdated kitchen and dark back room.  He proposed doing a few improvements over the winter.  He stated he would like to see a new floor in the kitchen, new counter tops, and cabinets.  Doug stated he would like to open the entry from the kitchen into the front room wide enough for a wheelchair.  That is not a load bearing wall and we would not lose any space there.  Bart also stated he would like to purchase newer (still used) appliances.  He recommended Grose Appliance in Charleston.  Pam Sigler stated the stove has needed to be replaced for a long time.  Bart also stated he would like to paint the second room to brighten up the space.  A few Board members expressed interest in a floor covering.  However, the concrete floor is uneven and it would cost more than the Board is willing to spend at this time.  Jeane Breiland stated she was concerned that if we went with white walls it would look too sterile.  She suggested a bright color that matches the front room.  Bart stated he would get some paint samples for the Board to approve.

Pam made a motion to update the basement not to exceed $2500.  Laura seconded the motion, and the motion passed unanimously.

 

1. Wheelchair Ramps – Bart had received a phone call from Nancy Simpson. She was trying to get a grant to replace the wheelchair ramp.  Bart reached out to get several different quotes for Nancy.  However, those contractors never got back to him.  This past month, Doug and Kyle were power washing the community building, the shed, and the concession stand.  In doing so, Kyle washed a portion of the wheelchair ramp.  The wood is actually in good condition.  There are only a few places that need to be replaced.  There was no motion necessary – the Board advised Kyle and Doug to do what needed to be done to repair the wheelchair ramp.

 

539. While Kyle was power washing, the power washer broke and cannot be repaired. They found one at Gilles True Value that was 3000 psi, for $539.  Jim made a motion to purchase the power washer.  Nancy seconded the motion, and the motion passed unanimously.

 

OLD BUSINESS:   N/A

 

VILLAGE SUPERINTENDENT REPORT:

Village Superintendent Doug Raymer reported the following:

• Power washing
• Painted the shed
• Wasps cleared away from the community building and park
• Storms blew a tree down on 2^nd Street
• Flushed hydrants and took samples
• Leaf It To Us cut down some trees on River Rd
• Permit was emailed to IDOT
• 2 taps turned on at Patterson Springs
• Attempted to clean out the catch basin by Nancy George’s. They can’t do what needs to be done with their equipment.  There needs to be a path to the water main and it needs to be kept open.  They can rent a mini-skid on tracks that can fix the issue.  They also talked to Tim Little.  He has a brush cutter that he can use for $130 hour.  It would be probably take about an hour to get cleaned up.  They need one path going E/W and one path going N/S.  Nancy stated there are concrete markers that state the property line.  She believes part of the property in question would belong to Mr. Melton.  Doug stated that whoever’s property it is, we need access and it needs to be kept accessible.  Kyle said he would walk the property with the property owners and show them exactly what needs to be done and where.  The Board advised to go ahead and have Tim Little use the brush cutter and get access to the water main and the catch basin.
• Teter’s had their water leak fixed. As soon as the water was turned on, the meter won’t turn off.  The problem is corroded valves.  Doug talked to Scott Arbuckle (Villa Grove Water Superintendent) about borrowing their freezing machine.  They don’t have one either, however, they are looking into getting one.  A brand new Rigid Pipe Super Freeze Unit would cost the Village $3200.  Nancy made a proposal to do a percentage share with Villa Grove.  Jim agreed with Camargo paying 1/3 of the cost and Villa Grove paying 2/3 of the cost.  Nancy made a motion to purchase the shared equipment with Villa Grove not to exceed $1600 or ½ of the purchase price.  Jim seconded the motion, and the motion passed unanimously.
• Gary Porter called three times since being back from vacation. In years past, if someone was gone, they could call the water shed and have their bill held.  They were not being billed for the minimum water usage, and their water was not being turned off.  Their bills were “suspended.”  The Board discussed this issue and decided that this is NOT the policy and we will no longer be honoring these policies.  Either your water is turned on and you pay the minimum the usage amounts, or your water is turned off, and you will pay a reconnect fee once you return home.  This same policy applies to homeowners on vacation, empty homes, or homes on the market.  There will not be any “suspended” water bills.  Shirley stated she would draft a letter and email it to the Board for approval prior to mailing to those vacationers.

PRESIDENT REPORT:

Village President Bart Dann reported the following:

• Ordinance Violations:
  • S Vine – They will be mailed a certified letter advising them they have until the next board meeting to clean up their vehicles. If this is not complete, the account will be forwarded to the attorney.
  • Main – They cleaned up the reported issues.
• Key to basement for Denise (ERBA): Bart stated he would like for ERBA to have a key to the basement in case of storms.  Denise does not have a key, and if Doug and Kyle are out of town or are too busy to get to the community building, the children may be at risk if they can’t seek shelter in the basement.  Bart stated he would only give them one key and it would go directly to Denise.  If he ever found out they were using the basement for anything else, the key would be removed.  The Board agreed.
• Guy Webb property: Bart received a phone call from Guy Webb.  He had his property surveyed, and there are several “streets” he would like closed and granted to him.  Bart advised him to contact his lawyer and draw up the necessary paperwork.  The Village would take a look at his proposal at that time.
• Bart also spoke with Villa Grove Mayor, Cassandra Eversole-Gunter. He would like for Villa Grove to lock water rates with Camargo for a minimum of five (5) years.  She stated she would like a spreadsheet showing our current water rates, the rates we had at the last contract, where our water bills sit currently, how much in the red the Village is, and what we are currently paying per gallon.  Villa Grove will be doing a water rate and sewer rate study in the near future, and they will take all of this in to consideration.  Bart also asked if we could waive the amount of water used by the Fire Department.  The Village does not charge them for water, but we shouldn’t have to pay for it either.  Once their new building is built, they will have a water meter.  We can track how much water is being used and revisit this topic at that time.

 

With no further business to come before the Board, Village President Bart Dann called for adjournment at 8:26 pm.

 

Salisa Dann

Village Clerk