Village of Camargo
Board Meeting Minutes
REGULAR SESSION
Monday, September 11, 2023
The Village Board of the Village of Camargo met in Special Session on Monday, September 11, 2023 at the Camargo Community Building. The meeting was called to order by President Bard Dann at 6:00 pm. Roll call found the following trustees present: Nancy George, Jim Lansford, Jeane Breiland, Laura Miller and Gary Gilpin. Village Treasurer Shirley Badman, Village Superintendent Doug Raymer, and Water Superintendent Kyle Raymer were also present.
Public Comment: N/A
Consent Agenda: Laura Miller made a motion to approve the Consent Agenda, and Nancy George seconded the motion. The motion passed unanimously.
New Business:
Discussion of Woolly Worm Festival Funds: Nancy attempted to deposit several checks for Woolly Worm vendors. The bank refused to take them, because they are made out to the Woolly Worm Festival, and the Village does not have an account by that name. Nancy George made a motion to allow the Woolly Worm Festival payments to intermingle with the General Fund. Jeane Breiland seconded the motion, and the motion passed. Treasurer Badman stated she would email Dionne Levine at the bank, and see what all information they needed to see that this transition went smoothly.
Discussion of Village Funds to Help Fund the Woolly Worm Festival: Nancy stated she would like to have more information regarding this topic prior to making a motion or casting a vote. Jim Lansford stated he believes we should fund the festival. Jeane Breiland stated that the festival committee will be spending all the funds that are earmarked for the festival. The inflatables have never cost the Village before to set up. This year, there is a different company, and they are charging us. Jeane also stated that there will be a greater necessity for fundraising for future festivals. Treasurer Badman stated that over the course of several years (dating back to the original Woolly Worm Festival), the Village has gifted the festival a total of $12,500. She has serious ethical issues with giving more money to the festival when we are having to raise water costs, replacing roads, etc. President Bart Dann stated that he would be willing to help the festival with no more than $400 – $500 per year. And he preferred this be towards something the committee could recoup their money from; like t-shirts for example. Jeane stated that she will have a better idea after the festival is over regarding their exact expenses. This topic was tabled until after the festival committee has an opportunity to gather their information after the festival.
Old Business:
Approval of Camargo Sign: Per Tim Wegeng: American Dow painted the white lettering portion of the sign we have now. It cost the Village $600 just to paint that. The sign is 12’ X 12’, and the FFA has volunteered to help install the landscaping. Tim is planning on using the sign boards we already have. This will be more economical than buying a sign from another company. He stated the sign does not have to be red. We can change it to any color we want. He was trying to stick with a patriotic theme. Tim also suggested that the Board pull together some ideas, and we can discuss it at next month’s meeting. There was a mention of a sign committee; however, no one volunteered to sit on that committee. Village Clerk Salisa Dann found a company online that has a sign very similar to the example Tim provided the Board. This company quoted the Village for a single sided sign $1939 and several colors on the sign $369. Because their quote was for a single sided sign, those numbers would need to be doubled – bringing the total to $4616. These costs did NOT include posts, posting materials, or installation. Of course there were no landscaping estimates involved either. President Dann noted that the cost of the sign quote that Mr. Wegeng gave the Village was very fair. This topic was tabled until more examples were given to Tim.
Tim Wegeng also stated that Vertical Bridge asked if he wanted to inspect the beginning processes of the tower. He told them no. They must abide by the FCC regulations, and that was enough for him. He also stated that Mr. Lamb reached out with questions about his billboard placement. He suggested that Mr. Lamb wait until Vertical Bridge has the tower and power box up. He believes the current placement of the billboard will be fine.
Village Superintendent’s Report: Village Superintendent Doug Raymer reported the following:
- Brush pile kept up and burnt
- Mowing completed
- Weeds sprayed
- Vertical Bridge has loads of dirt that were removed from the tower location…approximately 20 loads.
- Grass, seed, and straw were placed on new park property where the old garage sat.
- Prep work for the Woolly Worm Festival and Pageant
- Worked at the new Village Hall
- Dry wall bathroom
- Replaced bathroom subfloor
- Trees were down on River Rd and Taylor Haines Park
- Finished up the Main Street Project
- There is a little finishing work the contractors need to do
- There are a couple spots to fix
- Striping will be completed on Friday
- Grass seed will be planted where necessary
Water Superintendent’s Report: Water Superintendent Kyle Raymer reported the following:
- Samples came back good
- No bad meters this month
- The plan is to change out several meters on Orchard. They are all moving slowly, and we have plenty in stock
- Villa Grove had a water main break last week. It did NOT affect us.
- In a couple of weeks IL American Water will be replacing the big main at the corner of Deer Lake and Route 130.
- If they can do it quickly, there is a possibility that we will not have a boil order.
- If their results take longer than one (1) day to get back, we will issue a boil order.
Village President’s Report: Village President Bart Dann reported the following:
- Bart met with Dennis Birchfield to discuss the new pavilion.
- Trim will be white
- Roof will be Terretone
- It will be installed after the Woolly Worm Festival
- To have a ceiling installed it will cost the Village approximately $5,000 – $6000. He can sell us the materials for $900, and Doug and Kyle have agreed to install it. Nancy George asked the purpose of the ceiling. It was explained that it will keep birds and critters from climbing above the picnic tables. Jeane made a motion to purchase the ceiling materials for the pavilion for $900. Nancy seconded the motion, and the motion passed.
- Bart received several phone calls regarding the Main Street Project. He spoke with Jim Crane who passed on the following information:
- $8 per square foot for cape seal
- $30 per square foot for asphalt
- This is a great deal, and we just bought several more years out of our road.
- This is a slurry mix – not actual asphalt
- They will fix the one sidewalk that is not level.
- They have some finishing left to do, and they will come back to complete it.
With no further business to come before the Board, Village President Bart Dann called for adjournment at 6:39pm.
Salisa Dann
Village Clerk